What volumes and economics should a contractor measure locally?

Use monthly eligible quotes, documents per quote, repeat work, review time, correction time, supplier-price freshness and actual downstream rework. No reliable industry-wide tender-volume benchmark for this exact cohort was found.

Illustrative calculation—every operational input below is an assumption: 100 eligible quotes/month × 45 minutes net time released ÷ 60 = 75 hours/month. At an assumed loaded cost of $60/hour, that is $4,500/month of capacity value, not automatically cash savings. If only half the released time is productively redeployed, the corresponding planning value is $2,250 before subscriptions, support, implementation and new risk costs.

Agree the cash mechanism separately: reduced paid overtime, avoided external estimating spend, or a documented change in staffing costs. Do not assume extra quote capacity produces extra wins or contribution. Use low/base/high scenarios for eligible volume and net time saved, and reject the investment if the conservative case fails the owner's required conditions.

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